Managing events

Event status

• Draft - Not shown publicly. Use for events you're still working on.
• Published - Visible on the city hub and included in the iCal feed.
• Cancelled - Still visible, shown as cancelled. Use this instead of deleting.
• Pending review - Set automatically on public submissions. Not shown publicly until approved.
• Rejected - Declined submissions. Not shown publicly.

Cancelling an event

Change the status to Cancelled rather than deleting the event. The cancellation is visible on the city hub so anyone who saw the event knows it's off. It also propagates to calendar subscriptions. People who subscribed to the iCal feed will see the update on their next sync.

If you delete an event instead, calendar subscribers never get an update and may still show up.

Editing events

Open any event at Admin > Events to edit the title, description, date, time, location, or city. Changes to published events go live immediately.

Times are entered in the event's local timezone. The admin form converts to UTC for storage and back to local time when you edit.

Adding events directly

You can create events in the admin without going through the public submission form. Set the status to Published when it's ready, or save as Draft while you're working on it.

Recurring events

Recurring event series can't be created from the admin. They require a management command run by a site admin. If you need to set up a recurring series, email hello@accessevents.org with the event details and how often it repeats.

Once a series is set up, individual instances appear on the city hub like any other event. You can edit individual occurrences or cancel specific dates without affecting the rest of the series.

Geocoding

When you save an event with an address, the site attempts to geocode it automatically. If geocoding fails, you'll see a warning but the event still saves. Events without coordinates won't appear on the activity map. Fix the address and save again to retry.

Event reports

Visitors can flag events as inaccurate. Review reports at Admin > Event Reports. For each report, either edit the event to fix the issue, change the status to Cancelled if the event is no longer happening, or mark the report as reviewed if no action is needed.