Send event announcements by email

If your organization sends out regular event announcements, you can BCC a dedicated address and we'll extract the event details automatically. Your announcements go to our editors for review. You don't have to fill out the submission form each time.

Getting set up

Email hello@accessevents.org to request an ingest address for your organization. We'll create a unique address tied to your org (something like abc123@submissions.accessevents.org).

How to use it

CC or BCC your ingest address on any event announcement email. One email can contain multiple events. We'll extract each one.

Plain text emails work best. HTML is supported but may be parsed less reliably.

Be specific: include the exact event title, date, time, timezone, and location. For updates or cancellations, name the event explicitly: "cancelling our March 25 chapter meeting" rather than "the Tuesday event." Vague references are harder to match correctly.

What happens next

Within a few minutes, you'll receive a confirmation email listing what we extracted. If anything looks wrong (wrong date, missing location, incorrect time), click the correction link in that email. The link is valid for 30 minutes.

After the correction window closes, the submission goes to our editors for review. Nothing goes live automatically. Once approved, the event will appear on the relevant city page.

Updates and cancellations

The same address handles updates and cancellations. If you're cancelling an event, say so clearly and name it. If you're changing a date or location, provide the new details along with the original event title.

If something goes wrong

Missed the correction window, or an event was extracted incorrectly after publishing? Email hello@accessevents.org with the event name and what needs to change.